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Getting Started

Use the sign-in information given you by SeaGil Software Company to log in to your company schedule browser. As the administrative user, you will see the Auxiliary menu as well as the Setup menu. Your first steps are under the Auxiliary menu.

NOTE: All that is needed to schedule aircraft is to enter an aircraft into your BART-4-Web system. All other features are optional.

Aircraft

Open the Auxiliary menu and select Aircraft.
Click the button labeled New Aircraft.
Enter all required information for your aircraft. Repeat as needed for each aircraft. See Modify Aircraft for explanations of the various fields.

At this point you are ready to schedule aircraft. However, to utilize functions related to passengers, crew, and other details, it will be necessary to configure the rest of the Auxiliary menu as described below. Which and how many of these features you use will depend on your organization.

Airport Services

Select Airport Services from the Auxiliary menu
Enter all or part of the desired airport’s city name and click Find Airports.
The system will display a list of matching airports. Click on the desired identifier to open the Services screen for that airport.
Change the default departure and arrival taxi times for the airport if desired.
Enter FBO’s and other services, and select your preferred services for the airport, such as crew and pax hotels.

Crew Availability Descriptions

Select Crew Availability Descriptions from the Auxiliary menu.
The system will display a default list of descriptions. These descriptions are displayed on the Crew Calendar. Add to, delete, or modify this list as desired.

Crew Members

Select Crew Members from the Auxiliaries menu. This is required to schedule crew members on flights.
Click New Crew.
Enter a unique code for the crewmember (usually their initials), their name, and any other desired information. We recommend entering their name in Last, First Middle format to simplify search routines.

Crew Qualifications

Make sure Crew Members have been entered before attempting to configure this database.

Select Crew Qualifications from the Auxiliary menu. This is required for error-checking when scheduling crew on flights.
Select the desired aircraft from the drop-down window.
Configure your crew members according to their qualifications (PIC, SIC, etc.) in that aircraft.

Company Settings

Select Company Settings from the Auxiliary menu. This screen stores basic operational defaults for your organization.
Set the global default departure and arrival taxi times for your organization. These numbers may be overridden in Airport Services for individual airports as described above.
Set mileage buffers for trips, or . . .
Set the bias override factor if desired. This is expressed as a percentage of total trip mileage.
Activate Crew Tracking if desired. If activated, the Conflicts portion of the Editable Trip manifest will include crew availability and qualifications in its error checking.

Leg Note Captions

Select Leg Note Captions from the Auxiliary menu. These captions will define the services categories on your Trip Manifest Leg Notes.
The system will display a default list of captions. This list may be edited as desired.

Leg Types

Select Leg Types from the Auxiliary menu. This function will determine whether a flight is chargeable and whether it can carry passengers.
The system will display a default list of leg types. This database may be edited as desired.

Passengers

Select Passengers from the Auxiliary database. This database will save considerable data entry time, as it will enable passengers to be added to a trip with a few mouse-clicks.
Click the button labeled New Pax.
Fill out the required fields as described in Modify Passenger.